RENTAL POLICIES

FACILITIES USE

• Purchase of a facilities license agreement for use of buildings and grounds, listed on your contract, are available on an a la carte basis. This does not entitle licensee to exclusive use of grounds. Camp Colton reserves the right to unused areas and vacant facilities for any purpose, including but not limited to: tours, construction, & events unrelated to the rental. Exclusive use rights are available at an additional cost.

• Final headcount, list of all approved vendors, and proof of required licenses & insurance is required no later than 30 days prior to event date. Failure to provide this information may result in restrictions to the event, and/or loss of security deposit.

• We will adjust pricing for per-person amenities in your contract based on the head count you indicate on your event form. Actual headcounts exceeding contracted and paid amounts will result in overages being withheld from your security deposit refund.

• Professionally licensed caterers, bartenders, and food service staff only, are permitted to provide catering, alcohol, and food services on Camp Colton premises. Proof of license & insurance is required. Client or any food service company and their workers must adhere to the kitchen use policy.

• Camp Colton facilities and outdoor spaces are rented on an “as is” basis, and naturally change with the seasons. Plantings, landscape, and natural wildlife will not be adjusted or changed for any specific event. Camp Colton reserves the right to change or remove landscaping & seasonal displays on the property, at our sole discretion. Furthermore, nothing is to be removed from the property, including all plant matter, animals, rocks, or any other naturally occurring substance.

• Do not disturb wild animals. Camp Colton is not responsible, and will hold no liability for injury or damages to personal property caused by wildlife on the premises.

• All event activity must begin and end within the contracted time. The purchased event time includes all setup, duration of the event, and breakdown by client, guests, and vendors. Unscheduled overtime is billed at a set rate per hour for the Gathering Hall.

• Any equipment left on site more than three days after event will be charged a storage fee, to be determined depending on size and location of equipment, unless communicated and agreed upon in writing.

• All guests are subject to Camp Colton policies while onsite. Client assumes full responsibility for the conduct of, and/or damages or loss caused by guests, participants, vendors/employees, or any other person associated with their event, per terms of facility license agreement. Young children must be under adult supervision at all times. Client is responsible for unattended children, and their actions. Camp will not be held liable for any injuries or damage to personal property caused by unattended children.

• Crossback wooden banquet chairs may only be used behind Reception hall only if there is a waterproof canopy or tent covering back patio. Exceptions may be made depending on weather, to be determined no more than 48 hours in advance. Plastic chairs may be used without covering.

• Client may add wedding colors to rented sites by bringing floral arrangements, bows, and/or table decorations. No nails, tacks or staples may be used.

• All signs, displays or decorations proposed by the client are subject to Camp Colton approval. No nails, tacks or staples may be used on the premises, unless approved by Camp Colton in advance. Bubbles, sparklers, candles anything involving heat and/or fire may be used in a safe manner with prior approval by Camp Colton only. Confetti, glitter, rice and birdseed are not allowed due to difficulty of clean up, and potential harm to the ecosystem.

• Client is responsible for taking with them any decorations, signs, food, catering items, etc. brought with them. If you bring it, it needs to leave with you. Be sure to allow enough time at the end of your event for proper tear down. All things connected to the event must fall within your contracted time.

• Client may not move existing furniture, decor, or Camp Colton equipment. Client will be held liable for damage resulting from failure to adhere to this policy. Please request assistance if needed. Camp Colton will not be held responsible for any injuries resulting from unauthorized moving and/or use of our property.

• Please respect the property and do not disturb the natural surroundings. No walking or standing off trails and paths. No climbing on any plant material or building structures. Do not gather foliage for decor. Any disturbance to structures, animals, plants, plant material, ground cover, or any other aspect of nature will result in additional fees & possible loss of security deposit.

• Camp Colton is not responsible for ANY lost or stolen items. Including, but not limited to: gifts, personal belongings, rented equipment, or decorations.

• Parking in approved areas is provided free of charge. However, Camp Colton is not responsible for, and will not be held liable for any damages or theft that may occur.

PETS

• Client is responsible for any injury or damages caused by their pets, and/or the pets of their guests & vendors. Camp Colton holds no liability for any injury or property damaged by the pets of client, guests, or vendors.

• All pets must be attended to, or properly secured, at all times. Do not allow dogs to run in packs.

• Owner is responsible to pick up and dispose of any pet waste occurring on Camp Colton premises.

• No pets are allowed inside any buildings, except for certified service animals.

SMOKING

• Smoking is allowed in designated areas only. Designated areas will be clearly marked with a sign, & an ashtray will be present.

• Due to threat of fire and litter contamination, smoking in unauthorized areas may result in fees deducted from security deposit.

• Excessive litter, (cigarette butts), in unauthorized areas will result in additional clean up fees.

CATERING & KITCHEN USE

• Camp Colton does not provide catering services, nor takes responsibility for the creation, serving, monitoring, timing, or clean up of any food or equipment.

• Use of the Reception Hall kitchen by any food service company, chef, or other food handler for the purpose of meal creation, staging, serving, and clean up shall require their own license and insurance. Proof of license & insurance is required no less than 30 days prior to event date for authorized use of Reception Hall kitchen.

• Reception Hall kitchen & equipment must be cleaned, mopped, and returned to its original condition after use by client, caterers, and/or any food handlers. Client will be held responsible for failure to comply, and will incur additional cleaning fees.

• With the exception of Camp owned plates, glasses, & silverware, which will be provided, (renter) and affiliated food service staff must provide their own service utensils, and serving equipment. Camp Colton owned service utensils, and serving equipment are not available for use by client/caterer. Client will be held liable for damaged and/or missing equipment.

• All food waste, garbage & recycling must be separated and disposed of properly in designated area.

• Camp Colton is not responsible, and may not be held liable, for improper handling of food by client, caterer, or any food service worker resulting in foodborne illness.

• No unsupervised children are allowed inside the kitchen at any time. All children must be accompanied by an adult over the age of 18 years old. Any adult working separately, and independent of child(ren) inside the kitchen, may not be considered the child supervisor.

ALCOHOL

• Alcoholic beverages are allowed at Camp Colton when served by a licensed bartender (provided by Camp Colton as part of all wedding packages).

• Beer, wine and champagne may be served.

• Hard liquor may only be included if you choose to serve a signature cocktail, which must be provided to our bartenders pre-mixed and ready to pour.

• Your event insurance must include host liquor liability protection (see “Insurance,” below).

• Bartenders will offer last call 1-2 hours prior to the end of your event to support sober exits for your guests.

NOISE

• No amplified sound is allowed outdoors after 10pm.

• Excessive noise in camping areas is not allowed after hours.

• Failure to adhere to noise policy, or requests by Camp Colton staff to lower volumes may result in fees deducted from deposits.

FIRE

• Campfires are permitted with overnight accommodation packages in designated areas and with adult supervision only.

• During times of high forest fire risk, burn bans may be in effect. Camp Colton follows the recommendations and restrictions mandated by state and local authorities, and is unable to make exceptions to these rules.

• Firewood is provided in designated areas when permitted.

• Wood fires may be replaced with propane fire pits, depending on fire risk level and availability.

• Sparklers may be permitted as part of a wedding sendoff or other event, depending on current fire risk level and location. A responsible adult with bucket of water or sand for safely extinguishing sparklers is required. No other fireworks are permitted. Please speak with your Event Coordinator for more details.

• Should Camp Colton be required to evacuate due to fire danger when your event is scheduled, we will work with you to find a new date and apply all funds paid to the rescheduled event.

OVERNIGHT ACCOMMODATIONS

• Booking our Wedding Weekend Package is the only way to reserve all our on-site housing for you and your guests.

• We also rent some of our accommodations through HipCamp. Clients who wish to rent one or more of these accommodations may do so on HipCamp if they are available.

DEPOSITS & FEES

• A security deposit of $1,500 is required to save the dates.  The security deposit will NOT be applied to the cost of your selected wedding option. If there are no damages or overages, the deposit will be returned in full.

• A nonrefundable amount of fifty percent (50%) of the Facility Use Fee will be due no later than 6 months prior to the event date.

• The remaining nonrefundable fifty percent (50%) of the Fee will be due no later than 30 days prior to the event.

• Clackamas County Lodging Tax is assessed based on overnight accommodation charges.

INSURANCE

• All of our clients are required to obtain and maintain, at their own expense, commercial general liability insurance including host liquor liability protection in the amount of $1,000,000 per occurrence naming Colton Productions II, LLC as an “Additional Insured” for the duration of the contracted term.

• Proof of insurance must be presented to Camp Colton 6 months prior to the event date.

• Check out the “Event Insurance” section of our Preferred Vendor page for links to event insurance providers.

CANCELATION

• Once contracted, if you cancel your event, you forfeit your security deposit, along with any other monies paid.